Executive Assistant (Personal Assistant to CEO) - Maldives Industrial Fisheries Company Limited

Position Name: Executive Assistant (Personal Assistant to CEO)
No. of Positions: 1 
Contract Period: 1 Year
Worksite/Department: MIFCO Head Office / Company Secretariat

  
Salary
Competitive Compensation Package

Responsibilities

• General Duties
• Manage and execute all administrative tasks required to support the CEO efficiently and effectively, Interface with other department staff to carry out CEO’s requests.
• Deliver timely reminders to the CEO concerning meetings, deadlines, and other commitments.
• Serve as the primary point of contact for internal and external constituencies on all matters about pertaining to the CEO.
• Scheduling and calendar management
  
  • Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
  • Identify and reserve meeting space and arrange off-site meeting locations.
  • Regularly review scheduled meetings, re-evaluate priorities, and modify previous scheduled appointments.
  • Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
  • Ensure the CEO’s schedule is followed and respected and Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
     
• Travel planning and expense reporting
• Arrange complex and detailed travel plans, travel documents, and itineraries. Research and present airline, hotel, and other travel options. Complete travel expense reports for the travels of theCEO.
• Meetings and Trainings
• Greet CEO’s visitors and ensure meeting rooms and video and voice communications are prepped.
  
  • Compile support documents for internal and external meetings including presentations and reports for CEO.
  • Organize CEO’s correspondence, presentations, and meeting notes. Maintain records of CEO’s speaking engagements and participation in conferences and external events.
  • Organize CEO’s training/seminars with the assistance of training manager.
  • Information and records management
    
    • Maintain data integrity of database through timely and accurate data entry.
    • Prepare, maintain, and safeguard all the executive meeting minutes and other important documents.
  • Other roles:
    
    • Provide event management support including VIP management and organizing efforts.
    • Provide support to other projects/duties as assigned for the overall benefit of the department and the organization.
    • During the absence of a department staff, scan correspondence, e-mails/letters in order to channel replies for the appropriate focal point, when necessary, and coordinate meeting representation where necessary.

Qualifications, Skills and Experience
GCE/IGCSE A level English/CPE/CAE qualification in English and Good communication skills in both verbal and written in English and Dhivehi; AND minimum 1 year of experience in a similar position OR specific experience in serving the executive management.
Fluent communication skills, excellent organizer, efficient time management, and people management skills.
Effectively prioritize and execute tasks in a dynamic environment and should be a person of high integrity, and ethical and moral standards.
 

Deadline: 09th March 2024 /14:00hrs

Interested candidates must submit the following documents to careers@mifco.mv         

Applications submitted after the deadline will not be accepted.

- Valid National ID Copy       
- CV
- Education qualification and Training certificates
- Reference letters certifying the experience.
- Police report
- The letter of application for the interested position or Job Application form                          

You can contact us on 3323932- Ext:300

Note: Shortlisted candidates will undergo an interview to demonstrate their capability to perform the job.